Open any of the printable files above by clicking the image or the link below the image. You will need a PDF reader to view these files. Print out the file on A4 or Letter size paper or cardstock. Color the black-and-white number sets. Cut out the numbers. Much like Fact Sheet Templates, balance sheet templates can be used to give you specific information, in this case financial information concerning a company. Of course, a balance sheet template would be dry, as it is a business document. In any case, business sheet templates would be useful tools for accounting, analysis, etc. 105 BUSINESS-ORIENTED TEMPLATES Business Templates (for Pages, Keynote & Numbers) is a valuable add-on for Apple's Pages, Keynote and Numbers apps. It provides 100 professional business-oriented templates, in a coherent design. 63 TEMPLATES FOR PAGES - Address Label - Annual Report - Application fo. Large Templates (1 number per page) Medium Sized Templates (2 numbers per page) Small Templates (6 numbers per page) Number 0. Number 9: Number 1 and 2. 0 thru 5 (color) or 6 thru 11 or 12 thru 17.
So here's a topic that you don't see discussed very often. Document version numbers might seem like a trivial concept – a subject upon which there is little to be said – but they are a real bug bear for me. Let me explain why.
The Problem
Most people tend to use the following version numbering scheme:
- 0.1 – first draft
- 0.2 – next draft
- 0.3 – next draft
- …
- 1.0 – signed off/approved version
Now that's all well and good up to that point. But inevitably (and increasingly in an agile world where change is to be encouraged, nay embraced)… things change, and version 1.0 needs to be revised.
So version 1.0 gets updated to version 1.1, and maybe version 1.2, and so on. But at this point it's never clear (to me at least) whether version 1.1 is a draft for approval or an approved update to version 1.1. In order to be sure, I have to open the document and check the version history, and even then, authors are sometimes not rigorous enough to state explicitly whether the document amendment is signed off or not.
And even if you have a clearly stated convention that says an approved document must be 'something dot zero', I don't like the way that the numbers stack up. So, for example, version 1.3 is supposed to be a draft working towards version 2.0, but to my mind the '1' associates it more with version 1.0 than version 2.0.
So I don't like this version numbering scheme. But there is an alternative that I do like. I discovered it on a project I worked on a few years back and I've tried to introduce it everywhere I've been since then.
The Solution
It's very simple – it goes like this:
- Issue 1 Draft A – first draft
- Issue 1 Draft B – next draft
- …
- Issue 1 Final (or, alternatively, Issue 1 Approved) – signed off/approved version
- Issue 2 Draft A – first draft of a change to Issue 1 Final (working towards Issue 2)
- Issue 2 Draft B
- …
- Issue 2 Final
- …and so on
There, easy! Here are the benefits:
- Drafts are clearly labeled as drafts
- Final/approved versions are clearly labeled as such
- Drafts are associated with the final version they are working towards
The only downside is that you run into trouble after 26 drafts!
Wow! That was a quick article. I guess I can have some lunch now. Oh, hang, on, I have a few extra thoughts.
Always Version Control Your Documents
If I think I am likely to share a document with others (i.e. it's not just purely for personal use), I will version control it as a matter of course.
That doesn't mean I use a formal template for every document. Sometimes it's as simple as adding the version number to the file name, rather than inserting an explicit document control section within the document, and it takes seconds to do.
Don't Use Drafts Unless the Document Will Be Approved
If I am creating a document that I know I will share with others, but it's not a document that will be going through any formal approval process, I tend to give it a simple numerical version number (v1, v2, v3 etc.). There seems little point in calling something a draft if it's never actually going to be approved (or baselined).
Mark 'In Progress' Documents as such
When I'm working on a version controlled document, I always add a suffix 'WIP' onto the file name to show that it is Work In Progress. When I am ready to share/issue the document, I remove the 'WIP' suffix (and also add details of the version to the version history section within the document). I do this even for draft documents, and even if the document is only stored locally on my computer, where no one else can see it. In this way, I can easily spot the difference between a document that's in progress and one that's complete. It's especially useful if I'm working on several documents at once, and really helps on projects where I am storing work-in-progress on a shared drive.
Marking Up Changes
Marking up changes is a common technique to show your audience what has changed in a document. Microsoft Word's 'track changes' facility has improved considerably over the years and is a very useful markup tool, although I always feel somewhat politically conservative every time I 'reject change'. Sweep generator download.
The trouble with 'track changes' is that it shows each and every change you have made verbatim, and sometimes that can impair readability. Sure, you can improve readability by accepting an addition or a deletion here and there, but that somehow feels like you are subverting the tool, trying to trick your audience.
Recently I have been marking up my changes manually, simply by changing the font colour, and thus avoiding such subversive feelings. This has the added benefit that I can choose my markup colour rather than having Word choose it for me. And my favourite markup colour is…(wait for it)…pink! Specifically, magenta. Why magenta? Because it's the one colour that shows up well both in colour and when printed out in black & white. Blue and red are both too dark, but magenta is just right. Magenta markup has the added benefit of providing an ideal ice-breaker for document review sessions – I've lost count of the number of times I've had to explain why I use it.
The other mark-up dilemma I often face is exactly what to mark up. In Issue 2 Draft B, do I show just the changes from Issue 2 Draft A or all the changes since Issue 1? Some of my audience may have seen Issue 2 Draft A and only want to know what has changed since then. Others might not have seen the previous draft and are only interested in what changed has since the previously approved version. Usually, I mark up all changes since the previously approved version, which seems to be the best catch-all. Sometimes I use different colours to show the changes for each draft. I never show mark-up from before the previously approved version though – that would get way too confusing.
A Living Document
An alternative to version control is a living document. In a previous article I described a Functional Specification which resided on a shared drive and was continuously being updated during the life of the project. The document as a whole was never approved – rather, the acceptance criteria within it were approved individually by adding a date stamp against them.
I like this lightweight approach to approval – it saves a lot of time and effort and speeds things up considerably.
Agile Documentation
One of the challenges of agile is to see just how little documentation you can get away with and still deliver working, maintainable software. There is much talk of index cards and whiteboards, and of the code being the documentation.
As a Business Analyst, it's hard to imagine giving up documentation altogether, and I'm not completely convinced it's the right thing to do (especially not on my current project, which spans four continents). But agilists are right to challenge the document-heavy approach. If I do hang on to my documentation, I'll be making sure I'm doing it for the right reasons – as a means to an end – to deliver working software – not as an end in its own right. A good book on this topic is Agile Documentation by Andreas Ruping, who talks about documentation being 'light but sufficient'.
But just think, if you did have no documentation, you wouldn't have to worry about the version numbers, would you?
Set up in Pages on iPhone or iPad
To set up your document on your iPhone or iPad, open your document and make sure you're in editing view.
Business Templates (for Pages And Numbers) 2 0 1 3
Switch between word-processing and page layout
In word-processing documents, text flows from one page to the next, which makes them ideal for documents like reports and letters. In page layout documents, you can arrange objects like text boxes and graphics however you want, making them ideal for newsletters and flyers. You can switch between these two types of documents:
- With the document open, tap the More button , then tap Document Setup.
- Switch to a different document type:
- To switch to a page layout document from a word-processing document, tap Document, then turn off Document Body.
- To switch to word-processing from page layout, turn on Document Body.
Change margins, page orientation, and page size
- With the document open, tap the More button , then tap Document Setup.
- In a word-processing document, tap Document. If you're in a page layout document, skip to the next step.
- To change the page orientation, tap Portrait or Landscape.
- To change paper size, tap an option under Paper Size. If you want to print your document on 8.5' x 11' printer paper, choose Letter. If you want a custom size, tap Custom Size, enter the dimensions, then tap Done.
- To adjust the margins for a word-processing document, tap the More Options button, then drag the arrows around the body text box. You can change the margins of all sides of the page.
- When you're finished, tap Done.
In Document Setup, you can also turn on vertical text for your document as well as change the background of your document.
Use facing pages
You can set your document up as a two-page spread. Documents set up as two-page spreads can have different headers, footers, and master objects on left- and right-facing pages. Use facing pages for layouts for printed books, or for double-sided documents that you intend to print.
- With the document open, tap the More button , then tap Document Setup.
- In a word-processing document, tap Document, then turn on Facing Pages. In a page layout document, turn on Facing Pages.
- You can set different headers and footers for the left and right facing pages:
- In a word-processing document, tap the More button , tap Document Setup, then tap Section. Turn on 'Left and right pages are different.'
- In a page layout document, tap the More button , tap Document Setup, then turn on 'Left and Right are Different,' located under the Facing Pages switch.
You can view facing pages as a two-page spread, or as a single page:
- On iPhone, tap the More button , then turn Two-Page View on or off.
- On iPad, tap the View Options button , then turn Two Pages on or off.
Work with headers and footers
You can add or remove headers and footers, show or hide them, add content to them, and more.
- Learn how to work with headers and footers on iPhone.
- Learn how to work with headers and footers on iPad.
Set up in Pages for Mac
Pages for Mac is a powerful word processor that gives you everything you need to create and edit documents from your Mac.
Switch between word-processing and page layout
In word-processing documents, text flows from one page to the next, which makes them ideal for documents like reports and letters. In page layout documents, you can add objects like text boxes and graphics that you can arrange however you want, making them ideal for newsletters and flyers.
You can switch between these two types of documents:
- To convert a word-processing document to a page layout document, open the document, then choose File > Convert to Page Layout.
- To convert a page layout document to a word-processing document, open the document, then choose File > Convert to Word Processing.
Change paper size, page orientation, and margins
- Click the Document button in the toolbar, then click Document.
- To change the paper size, click the Paper Size pop-up under Printer & Paper Size, then choose an option. If you want to print your document on 8.5' x 11' printer paper, choose US Letter. You can also set a custom paper size.
- To change the orientation of your page, click the orientation under Page Orientation.
- To change the margins in a word-processing document, in the Document Margins section, click the arrows or enter values in the fields next to Top, Bottom, Left, and Right. For the Blank template, all margins are automatically set to one inch. If you're using a different template, margin sizes vary.*
* If Japanese, Chinese, or Korean is the primary language for your device or is added as a preferred language, you can also turn on vertical text for your document.
Use facing pages
Business Templates (for Pages And Numbers) 2 0 1 9
You can set your document up as a two-page spread. Documents set up as two-page spreads can have different headers, footers, and master objects on left- and right-facing pages. Use facing pages for layouts for printed books, or for double-sided documents that you intend to print.
- In a word-processing document, click the Document button , then click Document. In a page layout document, click Document button .
- Select Facing Pages.
- If you want different footers for the left and right facing pages:
- In a word-processing document, click the Document button , click Section, then select 'Left and right pages are different.'
- In a page layout document, click the Document button , then select 'Left and right pages are different.'
You can view facing pages as a two-page spread, or as a single page. Click Zoom, then choose Two Pages or One Page. If you're viewing your document as a two-page spread, choose Fit Spread to fit the two-page spread vertically on your screen.
Work with headers and footers
You can add or remove headers and footers, show or hide them, add content to them, and more. Learn how to work with headers and footers on Mac.
Add page numbers
If you want page numbers to appear in the same location on every page, put them in the header or the footer. You can add page numbers or page counts to your document header or footer—click into the gray text box, then click Insert > Page Number.
After you've added page numbers, you can change the starting number and numbering style:
- In a word-processing document, click the Document button , then click Section. In a page layout document, click an empty area on the page, then click the Format button to show the Page Layout inspector.
- Under Page Numbering, click the Format pop-up menu to choose between numbers, roman numerals, capital letters, and lowercase letters.
- You can also choose whether you want numbering to continue from the previous section, or start at a specific number.
- To place a page count into your document, click into the header or footer text box, then choose Insert > Page Count.
Add dates and times
You can add the date to any part of your document—click into your text, then choose Insert > Date & Time.
Business Templates (for Pages And Numbers) 2 0 12
Pages automatically detects the date style from the system preferences of your Mac. Learn more about updating your time and date style.
Set up in Pages for iCloud
Pages for iCloud allows you to create and edit your documents online. Pages for iCloud has the same document setup options as Pages for Mac. Adding page numbers and turning Facing Pages on in Pages for iCloud are slightly different, however.
Add page numbers
You can add page numbers anywhere in your document by clicking into the header, body text, or a text box, then clicking the Insert button .
Business Templates (for Pages And Numbers) 2 0 1
- To insert the current page number, choose Page Number.
- To insert the total number of pages, choose Page Count.
- To format your document to show both, choose Page Number, type 'of' in the header or footer, then insert the Page Count.
Use facing pages in Pages for iCloud
You can turn facing pages on in Pages for iCloud to set your document up as a two-page spread, but you can't view the pages side-by-side. To turn on facing pages, click the Document button , then select Facing Pages.
Learn More
- Turn on iCloud Drive to keep your documents up to date across all of your devices.
- You can set up your iPhone, iPad, iPod touch, or Mac to update Pages automatically. Learn how to turn on automatic downloading. Make sure you accept Pages, Numbers, and Keynote in the App Store to guarantee your apps update automatically.
